It can be expensive, tiring, and cumbersome to relocate even a small office. Careful planning can minimize costs and help you to avoid headaches during the move.
The following are five important things to do to minimize the costs of commercial moving:
Create a detailed checklist well in advance of your actual move date
One important thing you can do to make your move easier on everyone is create a detailed checklist about everything that needs to be accomplished as part of your move.
The better you organize moving tasks, the more easy it will be to look at things critically and find areas where you can save money. A detailed checklist should not only explain what all you need to move, but also how and when you plan to move particular categories of supplies.
Get the entire staff involved in the moving effort
No one knows the layout and organizational structure of your office better than your staff members do. It's therefore a good idea to take advantage of your staff's knowledge during the move.
Getting your entire staff involved in the moving effort can make it so that your move progresses much faster. This will minimize costs and take some of the burden off of you as the business owner or manager.
Create an inventory of everything you have that needs to be moved
Most likely you're not going to be moving every single thing from your old office to your new office. You'll probably be throwing away some items or replacing some items with new items at your new location.
Creating an inventory can make it easy to get a handle on what your needs are.
Set out a detailed budget so that you know how much everything is going to cost in advance
The best way to save money is to figure out what your needs are in relation to how much you're willing to spend. You can create a budget that lists how much certain tasks that are necessary for your move are going to cost.
Start the task of setting your budget by getting a number in mind for the maximum amount you want to spend on the move. Then do what you can to work all of your needs into moving services that won't cause you to go over your budget.
Give yourself enough time
Trying to move at the last minute is probably going to be significantly more expensive than starting your move well in advance. Do your best to give yourself enough time before your move for planning and handling the task in increments.